Quote Negotiation Agent
AI-powered procurement automation that monitors your inbox, extracts supplier quotes, analyzes pricing, and negotiates better deals - autonomously.
Your Negotiation Pipeline at a Glance
No more pricing data trapped in email threads. The dashboard gives buyers a single view of all active sourcing events, incoming quotes and cumulative savings - replacing spreadsheets and inbox searching.
How It Works
A 9-Step Autonomous Pipeline
From the moment a supplier email arrives to the negotiation response being sent, the agent handles each step with full auditability.
Capabilities
Built for Procurement Teams
Every feature is designed to save your buyers time, surface pricing insights, and maintain full control over what gets sent to suppliers.
Intelligent Inbox Monitoring
Connects to your Microsoft 365 mailbox and automatically identifies supplier quote emails, filtering out noise. Supports historical backfill to build pricing intelligence from day one.
Multi-Format Document Extraction
Reads quotes from PDF, Excel, and Word attachments. AI-powered extraction pulls supplier names, quote numbers, line items, quantities, unit prices, and totals with high confidence scoring.
4-Level Price Analysis
Benchmarks every quoted price using RFQ-level comparison, same-supplier history, cross-supplier market data, and part number matching. Calculates optimal target prices automatically.
RFQ Grouping & Sourcing Events
Automatically clusters related quotes into sourcing events. Compare suppliers side-by-side with line-item-level breakdowns and launch batch negotiations across all respondents.
AI-Drafted Negotiations
Generates professional negotiation emails with data-backed counteroffers. Every claim references real pricing data. A separate AI proofread pass ensures accuracy before anything is sent.
Configurable Approval Workflows
Threshold gates control what sends automatically vs. what gets queued for human review. Rules based on dollar amount, extraction confidence, supplier familiarity, and discount depth.
Trust & Safety
You Stay in Control
The agent is powerful but never reckless. Every safeguard ensures you can trust the system to act on your behalf - or pause and review first.
Human-in-the-Loop by Default
Emails are queued for approval unless all auto-send criteria are met. You decide the thresholds.
Data-Backed Only
Every negotiation strategy and target price references real pricing data from your database. Strict guardrails ensure accuracy.
AI Proofread Pass
Every composed email is verified by a second AI check for hallucinated claims before it reaches anyone.
Full Audit Trail
Every pipeline step is logged with timestamps, confidence scores, and decision rationale.
Multi-Tenant Isolation
Row-level security ensures each client's data is completely isolated. No cross-tenant leakage.
Dry-Run Mode
Test the full pipeline without sending any real emails. Validate extraction and strategy before going live.
See It In Action
See Negotiation Agent in action with your own data. We'll set up a pilot in days, not months.
Book a Meeting