Sourcing Agent
AI agent that runs your full sourcing cycle - build the RFQ, distribute to suppliers, collect responses (form or email), benchmark prices, draft and send negotiations, and recur on schedule.
Your Sourcing Pipeline at a Glance
No more pricing data trapped in email threads. The dashboard gives buyers a single view of every active sourcing event - inbound or outbound - with incoming quotes and cumulative savings in one place.
How It Works
A 7-Step Sourcing Lifecycle
From building the RFQ to closing the cycle, the agent handles each step with full auditability - and runs again on schedule.
Capabilities
Built for Procurement Teams
Every feature is designed to save your buyers time, surface pricing insights, and maintain full control over what goes out to suppliers.
RFQ Builder
Single-page builder for line items, suppliers, deadlines, T&Cs and attachments. Excel template import or clone-from-template for recurring sourcing cycles.
Tokenized Supplier Distribution
Invitation emails sent from your own mailbox with HMAC-signed response links. Suppliers complete a structured form - no login, no shared passwords, deadline-bound access.
Dual-Channel Collection
Suppliers respond via the structured form or by email reply. Both feed the same Quote pipeline so buyers see one unified view regardless of how the supplier responded.
Multi-Format Document Extraction
Reads quotes from PDF, Excel and Word attachments. AI-powered extraction pulls supplier names, quote numbers, line items, quantities, unit prices and totals with high confidence scoring.
4-Level Price Analysis
Benchmarks every quoted price using RFQ-level comparison, same-supplier history, cross-supplier market data and part number matching. Calculates optimal target prices automatically.
RFQ Grouping & Sourcing Events
Automatically clusters related quotes into sourcing events. Compare suppliers side-by-side with line-item-level breakdowns and launch batch negotiations across all respondents.
AI-Drafted Negotiations
Generates professional negotiation emails with data-backed counteroffers. Every claim references real pricing data. A separate AI proofread pass ensures accuracy before anything is sent.
Configurable Approval Workflows
Threshold gates control what sends automatically vs. what gets queued for human review. Rules based on dollar amount, extraction confidence, supplier familiarity and discount depth.
Recurring Sourcing Templates
Named templates with frequency, linked items and suppliers. The scheduler creates a draft RFQ on each cycle - or auto-distributes if you trust the template.
Trust & Safety
You Stay in Control
The agent is powerful but never reckless. Every safeguard ensures you can trust the system to act on your behalf - or pause and review first.
Human-in-the-Loop by Default
Emails are queued for approval unless all auto-send criteria are met. You decide the thresholds.
Data-Backed Only
Every negotiation strategy and target price references real pricing data from your database. Strict guardrails ensure accuracy.
AI Proofread Pass
Every composed email is verified by a second AI check for hallucinated claims before it reaches anyone.
Full Audit Trail
Every pipeline step is logged with timestamps, confidence scores and decision rationale.
Multi-Tenant Isolation
Row-level security ensures each client's data is completely isolated. No cross-tenant leakage.
Tokenized Supplier Access
HMAC-signed response links expire at the RFQ deadline. No supplier login or portal account required.
See It In Action
See Sourcing Agent in action with your own data. We'll set up a pilot in days, not months.
Book a Meeting